Faster event planning by using pre-configured event templates
Don't reinvent the wheel for each event
With eventmachine's MICE software tool you can prepare sample event templates for any event planning. Later these sample event templates can be re-accessed in the event or meeting configurator and be customized to the individual event inquiry.
The adjustment is totally easy: Once the template's URL is accessed, event spaces, number of attendees or selected options can be changed - and the individual quote is sent automatically.
Event planning template
for venues, hotels & all providers of events
To speed up and simplify event planning, event templates can be prepared for all different kinds of event formats:
Sample events for all types of occasions
- meetings
- seminars & trainings
- team building events
- summer parties & holiday parties
- conferences, kick-off events & product presentations
- weddings & private events
- and many more
Depending on the type of the event inquiry, a suitable template can be used and adjusted to plan the event. Additionally, the types of events that are sold frequently, can be presented online with eventmachine IQ.
In eventmachine IQ the user selects the type of event that fits, and adds the date of the event and the number of attendees. Eventmachine automatically puts together the event and sends out the individual quote instantly.
Event schedules in clean design
automated schedules, directions & running orders
Generating a detailed running order and function sheet is a guarantee for the frictionless implementation of each event. Normally a sample schedule of past events is used - and is adjusted manually.
Eventmachine generates running orders and function sheets automatically - based on the quoted selections.
Event running order with all relevant information
- running order, schedule, directions
- relevant contacts on-site
- detail information & comments
- additional event information
- client & accounting details
- and many more
Smart templates for banquet event order (BEO) & function sheet
automated customizable templates for all stakeholders
The function sheets and running orders generated automatically provide an instant overview of what needs to be accomplished on the show day.
They are designed in a way that they can be shared with all departments, suppliers and clients. If used as sample or check list, short-term changes are reduced and an even smoother implemenation of the events on-site can be achieved.
FAQs: Event templates, sample schedules, event function sheet examples & banquet event orders
Event templates are pre-configured setups (configurations) for events like meetings, seminars or weddings that can be reused and customized in Eventmachine's event configurators.
Eventmachine automates quote generation and allows fast adjustments, saving time, ensuring consistency and exact calculations, and enhancing planning efficiency for venues and hotels.
Event templates enable fast customization for recurring inquiries by easily adjusting attendee numbers, dates, and options. Eventmachine's core value lies in scalability, time savings, and revenue boost through automated processes like instant quoting that minimize errors and support diverse event types.
Using an event configuration's details, Eventmachine automatically produces detailed schedules, function sheets, and banquet event orders. Benefits include reduced manual edits, time savings for the event team, and smoother on-site execution.
Yes, templates are accessible via direct URLs for quick sharing and configuration updates. This facilitates team collaboration and faste quote generation, adding efficiency and precision to event management for hotels and venues.
By automating clean banquet event orders, and comprehensive schedules with all details, it ensures all stakeholders are aligned. Providers benefit from less changes on short notice, enhanced reliability, and overall cost savings, making events more profitable and hassle-free.
