Hotel room availabilities
To display the availabilities from apaleo in Eventmachine, the unit groups from apaleo have to be mapped to the options in Eventmachine. Also, apaleo's time slice name for overnight stays is needed.
Unit groups & time slice & options & rate plan
- identify the relevant unit groups in apaleo
- identify the time slice's name for overnight stays in apaleo
(if you have not applied any changes, "NIGHT" will be used) - determine the hotel room options set up in Eventmachine
- confirm a rate plan is set up for the given time slice and unit group
Availabilities for meeting rooms & event spaces
Live availability of meeting rooms and event spaces are handled and displayed in Eventmachine if the resources from apaleo have been mapped to the options in Eventmachine.
Categories & options & rate plan
- identify the relevant units groups for seminar rooms and event spaces in apaleo
- determine the options for meeting rooms and event spaces set up in Eventmachine
- confirm a rate plan is set up for each given time slice and unit group
Create mapping table
The apaleo unit groups have to be mapped to the Eventmachine options. We are happy to send you a pre-filled mapping table for further processing.
Please return your fully completed mapping table to support@eventmachine.xyz.
| 10 | apaleo code [unit group] | apaleo name [unit group] | EVENTMACHINE option |
|---|---|---|---|
| 11 | MEE_NOBEL | Meeting Room Nobel | Nobel |
| 12 | MEE_MUNICH | Meeting Room Munich | Munich |
| 13 | MEE_NEWY1 | Event Space New York 1 | New York I |
| 14 | MEE_NEWY2 | Event Space New York 2 | New York II |
| 15 | MEE_NEWY3 | Event Space New York 3 | New York III |
| 16 | MEE_NEWY12 | Event Space New York 1+2 | New York I + II |
| 17 | MEE_NEWY23 | Event Space New York 2+3 | New York II + III |
| 18 | MEE_NEWYOR | Event Space New York | New York |
Time slices in apaleo
Define the required time slices in apaleo, analogous to the time slots used in Eventmachine. The start and end times should match as well.
This ensures that in apaleo a room or an event space is not considered "unavailable" for the entire day, although the resource should only be blocked half-day or only in the evening.
Correct apaleo time slices are also needed in case rooms are sold as hotel rooms overnight and as event space during the day.
Important note: In apaleo, double check that all event spaces and rooms are shown as available as expected for all time slices (navigation item "Availability"). If necessary, set up the required rate plans. The availabilities can only be forwarded correctly to Eventmachine's API if they are displayed correctly in apaleo.
![[Translate to English:] Noch ein Tipp](/fileadmin/_processed_/c/4/csm_170425_eventmachine-meeting_button-tip_85a527b612.png "[Translate to English:] Noch ein Tipp")
Super Resources
The feature for resources that depend on each other.
What for?
Correct availabilities for event spaces that can be partitioned into smaller spaces, or whose availability otherwise depends on each other.
Resource Pools
The feature to link the availability of a single option in Eventmachine to multiple apaleo unit groups.
What for?
Correct availability of hotel rooms when one hotel room option in Eventmachine uses the availabilities of a pool of multiple hotel room unit groups in apaleo.
Multiple Assignment
The feature to link the availability of multiple Eventmachine options to a single apaleo unit group.
What for?
Correct availability for accommodations when a certain hotel room unit group in apaleo should be shown both as single and double room in Eventmachine.
Time Ranges
The feature to synchronize availabilities, if one resource is sold for different purposes at different times of day.
What for?
Correct availability when, for example, a suite is used as a hotel room overnight, and as an event space during the day.
Please contact our support at support@eventmachine.xyz, if one or more of the additional features above might be relevant for your apaleo integration, and should be set up.
Group bookings & blocks in apaleo
Based on a quote's status code in Eventmachine, blocks can be automatically written or tentative blocks can be confirmed in apaleo.
This functionality includes all connected resources like hotel rooms, meeting rooms or other event spaces.
| EVENTMACHINE status code [quote] | Action [in apaleo] | Update [on status code change] | |
|---|---|---|---|
| A) | Quoted | no blocks | updating of possible previous data |
| B) | Optioned | group booking & tentative blocks | updating of possible previous data |
| C) | Confirmed | group booking & confirmed blocks | updating of possible previous data |
| D) | Declined | no blocks | updating of possible previous data |
| E) | Lost | no blocks | updating of possible previous data |
| F) | Canceled | no blocks | updating of possible previous data |
Additional features for 2-way integration
When writing data from Eventmachine to apaleo, all configured additional features are taken into account.
Super Resources
If "Super Resources" are set up, not only the resources included in the quote are blocked, but also all other relevant resources. Affected, other resources such as meeting rooms or event spaces are automatically set to "Out Of Order (OOO)" in apaleo.
Resource Pools & Multiple Assignment
If " Resource Pools" and / or "Multiple Assignment" are used, these functionalities are also taken into account when writing blocks to apaleo.